Objective:

To manage front desk and administrative day to day activities effectively and conduct cash book keeping of assigned projects.

RESPONSIBILITIES:

Administrative Duties:

• Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls in time
• Assist Admin & Logistic Officer in administrative and logistic arrangements of project activities (meetings, workshops etc.)
•  Assist Admin & Logistic Officer in processing the visa, immigration, NOC for staff if required.
• Record keeping of all administrative arrangements properly.
• Assist Admin & Logistic Officer in monitoring of availability of supplies (spare parts, stationary etc.) and arrange for replenishment
• Under supervision of Admin & Logistic Officer regularly update the project/program inventory list
• Managing WHH Stationary Material in stock. Responsible for ordering, storing & administering the issue of all stationery stock as well as office supplies and office equipment
• Assist and responsible to control and maintain the office equipment’s
• Assist and ensure the availability of office utilities
• Ensure the timely travel and stay arrangements for all staff and guests when needed/requested
• Prepare hand/taking over of equipment with staff, visiting cards, Staff ID Cards, Phones etc if requested.
• Assist in maintaining the attendance register, leave requests, health claims under the supervision of Admin & Logistic Officer.
• Contributes to team effort by accomplishing related results as needed
• In addition to the above the Admin Assistant cum Cashier may be asked to carry out other WHH-specific duties in line with your general conditions of employment by the immediate line manager.

Cashier Duties:

• Works with the software Funds Pro Cash Book
• Prepares all cash vouchers
• Prepares cash replenishment in accordance with WHH procedures
• Reviews documents for arithmetical correctness, completeness and signatures
• Checks and books vouchers under supervision of Finance Officer.
• Keep cash boxes (separated by projects) in the safe when not in use
• Safeguards cash money and cash boxes
• Ensures that all cash vouchers are settled properly and in time
• Closes cash books with proper documentation in Funds Pro of all projects on monthly basis.
• Assists the accountant in the booking process and responds to any requests or clarification he/she may have
• Prepare monthly cash reconciliation of each project and prepare monthly cash count.

Requirements

-    Proven work experience as a Cashier and Admin Assistant, Front Office Representative or similar role

-    Graduation with additional certification in Office Management is a plus

-    Proficiency in Microsoft Office Suite, with additional cash management experience in any relevant software.

-    Experience and knowledge of Visa processing, NOC, immigration would be an added value

-    Hands-on experience with office equipment (e.g. photocopies, fax machines and printers etc.)

-    Professional attitude and appearance

-    Solid written and verbal communication skills

-    Ability to be resourceful and proactive when issues arise

-    Excellent organizational skills

-    Multitasking and time-management skills, with the ability to prioritize tasks

-    Customer service attitude

-    Good command of spoken and written English, Urdu is desirable, and knowledge of local languages would be an advantageous