The job holder is accountable for fulfilling his or her roles and responsibilities in line with organizational values and principles of fairness, humanity, honesty, respect, and fair treatment of his/her colleagues and staff.

The following are the main responsibilities that the role holder will be accountable for:

·         Exercising Delegated HR authority.

HR Policies:

·         To ensure implementation of existing HR policies at regional/area level.

·         Reviewing HR policies and practices to provide high quality and cost effective HR services to the organization.

·         To assist senior management at region/area level for development of HR strategy.

Recruitment:

·         Developing HR planning and its strategy at area level.

·         Assist in development & processing of all job requisitions for the regional/area office level positions.

·         Job advertisement for the vacant positions.

·         Conducting Test /Interview at area level and its arrangement.

·         Conducting reference check for the selected candidates.

·         Preparing / processing offer letters.

·         Preparation of employment contracts.

·         Conducting new staff induction.

Compensation

·         Advising on pay compensation in accordance with approved salary structure guidelines.

·         Preparing salary details for the month.

·         Processing staff benefits, like medical claims etc.

Capacity Building:

• Analysing training need in conjunction with line managers at area level.

• Requesting and conducting LNAs.


• Processing training requests.


• Advising staff regarding training program.

Staff Counselling:

• To address staff grievances and complaints at area level.


• Career Counselling.

Performance Appraisal:

• Ensuring staff objective setting at the start of year.


• Ensuring 100% completion of annual appraisal


• Conduct staff recognition program at regional level to motivate the staff


• Processing staff probation completion forms for confirmation letter issuance

Corrective Measures:

• Support and facilitate the Regional/Area management for the corrective actions when necessary.

Other HR Practices:

• Responsible for the staff HRIS management.


• Maintain confidentiality of HR practices, processes and its documentation. 


• Maintaining shadow personal files at regional level.


• Processing for employee ID cards.


• Ensure that accurate job descriptions are in place.


• Complying with the organizational Equal Opportunities policy, Code of Conduct and other legislations.


• Ensuring the fair and transparent process of recruitment.


• Coordinate staffing process and functions to identify optimal recruiting strategies; ensuring proper selection.


• Supports execution of annual HR processes such as compensation reviews and succession planning discussions.


• Participate in applicant interviews


• To carry out field visits to monitor working conditions.