Elite Engineering (Pvt) Ltd., the emerging EPC Company of Pakistan requires the services of a qualified, experienced and competent Personal Assistant (PA) to CEO.  Brief job description is as follows:

Job Description of PA (Personal Assistant) to CEO

·         Ensuring that the CEO secretariat operates smooth and efficiently

·         Act as the point of contact between CEO and internal/external clients

·         Answering calls and liaising with internal and external clients competently

·         Screen and direct phone calls and distribute correspondence

·         Handle requests and queries appropriately

·         Manage diary and schedule meetings and appointments of CEO

·         Planning and organizing meetings and events

·         Preparing agenda and papers for meetings

·         Taking action points and writing minutes

·         Preparing reports and presentations

·         Reading, monitoring and responding to emails as per instructions of CEO

·         Preliminary drafting of simple correspondence for approval of CEO

·         Taking dictation, preparing drafts of e-mails and letters/memos etc., making prints (where required), get the letters/memos signed by CEO and dispatch

·         Follow up for correspondence sent

·         Follow up and get updates from various departments and presenting these to CEO or sending to CEO if he is away from office

·         Getting documents sent by department heads signed from CEO. Get related info regarding the documents to explain to CEO

·         Organizing travel

·         Conducting research as per instructions of CEO and report back to CEO.

·         Managing and reviewing filing and office systems of CEO Office

·         Managing special projects and tasks assigned by CEO from time to time